Want to Get Involved?

Lamar PTO needs YOU!  High School is the most important time to stay involved.  Your child may tell you they do not want to see you at school or that the school doesn't have anything you can do.  DON'T LISTEN TO YOUR CHILD!  Of course Lamar PTO needs you . . . there are so many ways to be involved.  Whether you work or have other obligations, there is always something at Lamar that can fit into your schedule.

Please complete the Volunteer Form on this website and mail it to the PTO Office at

Lamar High School

3325 Westheimer

Houston, TX  77098

There is no pressure to volunteer but you won't be sorry if you do.  It's a great way to stay in touch with friends, meet new ones and to see all the great things happening at Lamar HS!

 

EXECUTIVE BOARD    
NAME   TITLE
Mary Lynn Khater   PTO President
Edlyn Pursell   President Elect
Lynn Morstead   Recording Secretary
Laura Rosenfield   Corresponding Secretary
Liz Toy   Treasurer
Chris Zenner   Resource & Development Coordinator
Lynda Isensee   Parliamentarian
Bonnie Clements   Past President

 

Nominating Committee  
Alison Bell 2016
Nancy Broaddus 2014, 2016
Janet Horn 2016
Chris Ring 2016
Laura Smith 2015
Alternate, Cindy Stafford 2014, 2016

 

LAMAR PTO BOARD 2013-14 JOB DESCRIPTIONS

Board Position Job Description
President Member of Executive Board
  Oversee all PTO functions
  Represent PTO at school and in community
  Represent parental concerns to the principal and other Lamar faculty
  Fill all board positions other than the executive board which is elected by the PTO membership
  Appoint the Nominating Committee to select nominees for the Executive Board
  Recruit the volunteers for staffing the phones in the PTO Office
  Conduct four Board Meetings and three General Meetings each school year
   
President-Elect Member of Executive Board
  Assist President as needed
  Co-host PTO kick-off social in August/September with PTO President
  Member of SDMC
  Assist Tour Chair in coordinating IB Tour Activities as requested by the administration
  Assist Main Office Chair with the scheduling of staffing the phones in the PTO Office
   
Recording Secretary Member of Executive Board
  Attend and takes minutes at all Board meetings
  Attend and takes minutes at all General meetings
  Send PTO meeting notices to the board one week prior to the scheduled meeting date accompanied by the minutes from the previous meeting
  Send minutes to President and Parliamentarian no later than 10 days after the Board and General meetings.
   
Corresponding Secretary Member of Executive Board
  Mail invitations for PTO kick-off fall social and PTO luncheon in the spring
  Responsible for all correspondence/recording keeping of board positions to include job descriptions and evaluation forms
   
Treasurer Member of Executive Board
  Keep accounting records
  Make copies of all checks prior to depositing along with corresponding deposit slip
  Write and deposit checks
  Member of budget committee
  Provide income/expense statements at PTO meetings
   
Parliamentarian Member of Executive Board
  Keep meetings on track
  Keep order at meetings
  Work with the President and Recording Secretary to assure all new issues presented during Board meetings are followed up appropriately
   
Development and Resource Coordinator Member of the Executive Board
  Responsible for coordination of PTO fundraising activities (membership, Fun Run, other fundraisers as deemed necessary)
  Manage and promote Retail Incentive Cash-back Programs
  Ensure that each PTO fundraising activity has proper publicity and promotion to maximize donation dollars for the school
  Provide Committee Chairs with all contact information of interested volunteers
  Communicate VIPS information to all volunteers; coordinate with Lamar Communications Coordinator (Ann Southwell)
  Update Volunteer Form and submit to PTO President for inclusion in the First-Day Packet
   
Extended Board
Board Position Job Description
   
Alumni Association Member of the Board
   
Book Distribution Coordinate volunteers to work all days of book distribution during August
  Arrange for food/snacks/drinks to be brought in for Book Room workers
  Turn in evaluation form after event
   
Budget Committee President, Treasurer, Budget Chair, Immed. Past Pres., Pres.-Elect, & Membership
  Set up budget during Incoming/Outgoing Executive Board Meeting
  Present budget for vote at first PTO Board and General meetings
   
Buildings & Grounds Oversee and make recommendations for improvements to the school buildings and grounds
  Hold annual fundraisers to help pay for those improvements
   
Class Coordinators See below for the job description for class reps
   
College Corner and PTO Press Meet with staff members of College Corner to determine needs.  Recruit volunteers to assist in the program as warranted.  Also, assist with gathering information for PTO Press.
   
College Night Secure date with Lamar and college rep organization
  College Night held in early to mid-October
  Provide tables and set-up for college reps
  Secure volunteers to help that evening
  Turn in evaluation after event
   
College Night Dinner Provide dinner for college representatives who come for College Night
  Get bids from 2 – 3 eating establishments
  Turn in evaluation after event
   
Communications /Website Coordinator Maintain and update the PTO Website
  Compose and disseminate PTO electronic newsletter, as requested by PTO Pres
   
Culinary Arts Coordinator Recruit volunteers to assist teacher with classroom labs and activities
   
Foreign Student Program Coordinate with Administration all volunteers and homes necessary to accommodate and entertain visiting students from foreign countries
  Turn in evaluation after event
   
Freshmen Parent Orientation Work with Administration to prepare program and handouts for Freshmen Parents
  Coordinate with Membership Chair; set up information table for event
  Turn in evaluation after event
   
Freshmen Roundup Provide information about Lamar to prospective parents through Middle School Liaisons
  Held in November and at end of January
  Secure volunteers to staff the tables and coordinate with Tour Chair to provide tours of campus
  Get student volunteers to hand out information (usually Key Club, NHS or a club where students need service hours)
  Turn in evaluation after event
   
Historian Keep annual record of publications (such as PTO Press, Student Directory, Lamar Life) and notable events with regard to student activities in academics, clubs and sports
  Communicate notable events/accomplishments to Communications/Website Coordinator
   
Hospitality Plan various luncheons for teachers and staff; coordinate with committee
  Provide refreshments for kickoff event in August and lunch for PTO Board Luncheon in May (request donations at both events to help offset expenses)
  Turn in evaluation at end of year
   
Legislative Appointed member of SDMC by PTO President (2-yr term)
  Attend SDMC meetings and give pertinent feedback to PTO Board
  Liaise between PTO and SDMC
  Turn in evaluation at end of year
   
Liaisons Attend PTO meetings and take information to their school or group on as-needed basis
   Booster Club Booster Club – coordinate update of membership form with PTO President for inclusion in First-Day packet (August)
   Middle School Middle School – send information to assigned middle school as requested by PTO President
   
Main Office Staff Main Office daily to answer telephones, greet visitors, assist Lamar staff
  Turn in evaluation at end of year
   
Membership Provide membership forms for inclusion in First-Day packet which goes out first week of school
  Collect PTO membership forms and checks
  Turn in checks to Treasurer
  Update membership database
  Send thank-you letter with incentive gifts to all paid PTO members
  Responsible for organizing luncheon for top PTO membership donors (Luncheon with the Principal)
  Provide list of donors to Chairman of Distinguished Alumni Luncheon
  Turn in evaluation at end of year
   
MYP Coordinator Work with Faculty MYP Coordinator to recruit volunteers to help set up and take down display of projects; also decorate and advertise the Showcase to fellow parents
  Turn in evaluation at end of year
   
National Honor Society Induction Coordinate NHS Induction with Faculty and teacher sponsor
  Recruit volunteers to assist with NHS Induction, i.e., work with Culinary Arts to help with food and serving
  Turn in evaluation at end of year
   
PSAT / Test Monitoring Secure dates of test from Lamar Testing Coordinator
  Recruit volunteers to monitor hallways during tests
  Recruit by sending email requests through Class Reps
  Turn in evaluation at end of event
   
PTO Press Work with Communications Director, College Corner, and PTO President during summer to obtain forms collected during Senior Check-out at end of school year
  Create database including accurate listing of seniors, colleges attending, honors awarded, scholarship information
  Prepare layout of publication
  Coordinate printing by Lamar Graphics & Production Dept.
  Once publication is complete, upload to both school and PTO websites
  Notify prior year’s senior class rep to email graduates of availability
  Turn in evaluation at end of year
   
Parent Partner Coordinator Coordinate database of interested parents for regular meetings and small group discussions
  Work with outside speakers to bring current topics to Lamar
   
Registration Work with school administration in assisting with registration – May, August and as needed
  Provide volunteers to assist parents with forms, copying
  Turn in evaluation after last registration
   
School Store Work with Mr. White of Lamar to order supplies and stock school store
  Work with Grade Level School Store Staffers to keep store staffed daily from 11:30 a.m. – 2:30 p.m.
  Keep accounting records of income/expenses
  Turn in evaluation at end of year
   
School Store – Grade Level Staffing Coordinator Senior Store Staffer is responsible for designating the work week for each grade level
  Each grade level staffing coordinator schedules volunteers for each work week
  Send out monthly email reminders of the schedule
  Grade level staffing coordinator is responsible for maintaining communications with Lamar Faculty School Store Coordinator
   
Student Directory Sell ads to businesses, parents (note: there is a limit on # of total pages in Directory when printed in-house)
  Update ad order form which is included in First-Day packet (August)
  Place ad sales forms at all PTO functions, e.g., Open House, College Night
  Obtain list of students from Chancery Office
  Prepare layout of ads, students’ names / addresses, school information
  Provide proof of directory at Board meeting for approval
  Coordinate printing of directory with Lamar Graphics & Production Dept.
  Send PDF to Computer Lab teacher (Ms Bissell) for uploading to Moodle
  Notify PTO President of availability of directory
  Turn in evaluation after directory is printed
   
Student Leadership Representative Attend Lamar student leadership meetings such as Student Council meetings.
  Communicate/coordinate with the PTO their needs for events such as homecoming and other school-sponsored dances/events.
  Turn in evaluation form at end of year.
   
Teacher Appreciation Recognizes teachers and staff with food, seasonal cards and small gifts in teacher’s boxes 4 times per year
   
Tours Recruit volunteers to conduct tours to prospective students / parents throughout year
  Train volunteers; provide them with handouts about Lamar
  Tours given daily during Magnet Week (in November), plus special tours for private schools
  Keep President-Elect informed regarding IB Tour Activities, dates and needs
  Maintain supply of Tour Packets
  Turn in evaluation at end of tours
   
Uniforms Work with Administration to sell uniform shirts at the beginning of school
   
Yearbook Pictures Recruit volunteers to help with student pictures for approximately two weeks in September and two weeks in October
  Turn in evaluation after event
   
Lamar PTO Class Coordinators Job Descriptions
   
Chairman Assures at least one representative of the Coordinators attends all board meetings to report on class activities and report back to the coordinators significant PTO business
  Calls and directs meetings of the Class Coordinators
  Appoints subcommittee chairmen with approval of the Class Coordinators
  o   Chick-Fil-A Chairman
  o   Senior Meeting Chairman
  o   Senior Breakfast Chairman
  o   T-Shirt Chairman
  o   Prom Chairman
  Coordinates with current PTO president for the appointment of new coordinators when vacancies occur
Coordinates with PTO  Executive Board and Dr. McSwain regarding significant concerns of the class
   
Treasurer Opens and maintains a checking account for proceeds from fundraising activities for the class
  Collects and deposits cash receipts from sales of Chick-Fil-A twice weekly spring of the junior year and fall of the senior year
  Signs contracts with suppliers for class activities
  Serves as chairman for budgeting all events hosted by the Class Coordinators.  All Class Coordinators serve as voting members regarding budget.
  Provides Lamar faculty Senior Representative with a check to assist in the funding of The Last Recess (a spring senior event).
  Assures Class Coordinators are informed regularly of  progress towards fundraising goal of $70,000 to $80,000 for senior activities
   
Email Communications Ideally, the Chairman would take this position, but, if not, the Chairman would appoint someone-this is a crucial job
  Maintains email distribution list of class parents
  o   Includes request for parent’s email addresses in the First Day Packets every year
  o   Coordinates with PTO Membership chairman to obtain email addresses of PTO members of the class
  Communicates through email with entire list regarding issues pertinent to the class
  Coordinates with PTO Webmaster regarding information re. class activities to be posted on the PTO Website
   
Mailing Coordinator  Maintains data base of names and addresses of class parents
  o   Includes request for parent’s names and physical addresses in the First Day Packets every year
  o   Coordinates with PTO Membership chairman to obtain names and physical addresses of PTO members of the class
  Addresses and Mails all fundraising invitations
   
Fundraising Co-Chairmen Coordinates all fundraising events other than Chick-Fil-A
  Assures there are at least 2 fundraisers per year
  Appoints sub-committees  for each class fundraiser

 

Business Spotlight

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